Working with Search Results

Having performed a search, any messages that match specified criteria (including date range options) are displayed in the search results pane. From here, you can:

• Use the refine search pane to apply additional search filters to 'drill down' further, based upon common characteristics identified within existing search results.

• Sort the list of results using search pane column headings.

• View message content, properties and attachments in the message pane.

• Double-click an entry to view the message in a new window (message content, properties and attachments together with a forwarding option can be viewed).

• Select messages to be restored to a mailbox.

• Select messages to be deleted (this option is only available via a Console Search).

Security restrictions

When archive stores are defined, security permissions are configured to determine which users can access messages in that store when using search facilities and, if granted, what level of access those users have. For example, users might have access to all messages in the store, just their own messages in the store, all messages for a specified Active Directory group, etc. For further information please refer to the store security topic.

When a search is performed, a user will only see results which they have access permissions to view. Typically, most users will at least have access to their own messages - i.e. messages that they sent or received (either directly or by being copied in). However, an additional level of checking is also performed to determine what message properties can be viewed when a user accesses a message from a list of search results.